Responsibilities
- Greet and welcome visitors.
- Answer and route incoming calls to the appropriate team member.
- Keep reception and common areas tidy.
- Process vendor and subcontractor invoices accurately and timely.
- Perform monthly vendor statement audits accurately and timely.
- Code invoices to the appropriate jobs, cost codes, and expense accounts.
- Verify invoices against purchase orders, contracts, and approvals.
- Maintain current W-9s and subcontractor insurance certificates.
- Resolve invoice discrepancies with vendors and Project Managers.
- Maintain accurate and orderly Accounts Payable files.
- Prepare and distribute project budgets to Project Managers.
- Maintain, organize and track employee safety trainings and certifications.
- Assist payroll with entering new hires into HRIS system.
- Maintain accurate and organized employee files.
- Monitor and maintain appropriate levels of office and operational building supplies.
- Assist Project Management team with bid-related items.
- Provide additional administrative support to the team, including providing backup to the Accountant as needed.
Qualifications
- Strong attention to detail and documentation accuracy.
- Excellent written and verbal communication skills.
- Ability to prioritize multiple projects and deadlines simultaneously.
- Ability to work independently while exercising sound judgment.
- Regular, on-time and reliable attendance required.
- Ability to sit and work at a computer for extended periods.
- A professional casual image with respect to work attire and personal appearance is required.
- Experience working with prevailing wage policies and practices is a plus.
Benefits
- Medical, Dental and Vision
- 401(k)
- Paid Time Off